Accessing and Using Microsoft Teams

Audience: College Staff

Notes: 


Joining a Teams meeting through a calendar invite.

This method should always be used if you have scheduled a teams meeting, or have been invited to a teams meeting with a calendar invite.

  1. If you haven’t already, download Microsoft Teams here: Download Microsoft Teams Desktop and Mobile Apps | Microsoft Teams
  2. Access your Microsoft calendar through this link: https://outlook.office.com/calendar/view/week. Login as required with your normal DOE username and password.
  3. In your calendar, navigate to the date and time of your teams meeting.
  4. Simply select the “Join” button displayed on the meeting:

5. If you cannot see the join meeting, click on the meeting, and then select the “Join” option:

6. Follow the prompts within Microsoft Teams to join the meeting.


Hosting/ joining a spontaneous team meeting.

This method should be used when you have a team with all the required attendees for a meeting, but no calendar invite.

  1. Open Microsoft Teams and navigate to the team you want to meet with.
  2. Select the channel (in most cases: “General”) on the left hand side of the team.
  3. Select “Meet” in the top right corner to instantly call and meet with all the members of that team.

Creating/ scheduling a future meeting in Microsoft Teams.

  1. In your select team and channel, select the “drop down” arrow next to “Meet” in the top right hand corner.

2. Select “Schedule a Meeting”.

3. Add all of the required information in to the meeting. Note: if you do not add any “required attendees” then staff will not receive a calendar invite for the meeting, instead the meeting will just show up in the chat of the team.

4. When you are ready to, click “Send”.


Additional Resources: